State of Louisiana OCD-DRU Grant Administrative Manual and Resources
The OCD-DRU seems to remove pages online and not link to the new pages. But thats going to end now that I know they are removing documents that could be of interest to victims of the 2016 Floods in Louisiana
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By Writers Pool published 4-15-2018 updated 1-15-2022
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Grant Administration
The Disaster Recovery CDBG Grantee Administrative Manual is provided to assist Louisiana Disaster Recovery Community Development Block Grant grantees and Subrecipients (parishes and units of local government) in implementing disaster recovery grants. It provides guidance regarding the general requirements included in all Cooperative Endeavor Agreements (CEAs) that apply to parishes and units of local government.

You can get the most recent Update Pack, Version 3.8 here. (Updated 10/3/2016)
On June 28, 2012, OCD-DRU presented a webinar about Monitoring and Close-Out Procedures, addressing Chapters 12 and 13 of the Administration Manual.‚Äč
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‚ÄčHave Questions? Need Some Assistance?

Please send your questions to AdminManualQuestions@la.gov.
‚Äč ‚Äč ‚ÄčSection 1 - Introduction


Section 1 ‚ÄčIntroduction
‚Äč ‚ÄčExhibit 1-1 ‚ÄčKatrina-Rita Waivers
‚Äč ‚ÄčExhibit 1-2 ‚ÄčGustav-Ike Waivers
‚Äč ‚ÄčExhibit 1-3 ‚ÄčIsaac Waivers
‚ÄčNew! ‚ÄčExhibit 1-4 ‚ÄčFloods of 2016 Waivers
‚Äč ‚Äč ‚ÄčSection 2 - Administration

‚ÄčSection 2 ‚ÄčAdministration
‚Äč ‚ÄčExhibit 2-1 ‚ÄčProject Amendment Request
‚Äč ‚ÄčExhibit 2-2 ‚ÄčSample Citizen Participation Plan
‚Äč ‚ÄčExhibit 2-3 ‚ÄčFAQ's Concerning Equal Opportunity

‚ÄčExhibit 2-4 ‚ÄčSample Construction Contract Checklist
‚Äč ‚ÄčExhibit 2-5 ‚ÄčDOB Policy
‚Äč ‚ÄčExhibit 2-6 ‚ÄčSample DOB Policy
‚Äč ‚Äč ‚ÄčSection 3 - Grant Implementation Checklist

‚ÄčSection 3 ‚ÄčGrant Implementation Checklist
‚Äč ‚Äč ‚ÄčSection 4 - Records Management

‚ÄčSection 4 ‚ÄčRecords Management
‚Äč ‚Äč ‚ÄčSection 5 - Financial Management

‚ÄčSection 5 ‚ÄčFinancial Management
‚Äč ‚ÄčExhibit 5-1 ‚ÄčSample Request for Vendor Information
‚Äč ‚ÄčExhibit 5-2 ‚ÄčIRS Form W-9
‚Äč ‚ÄčExhibit 5-3 ‚ÄčDRU Authorized Signature Form
‚Äč ‚ÄčExhibit 5-4 ‚ÄčEFT Enrollment Form
‚Äč ‚ÄčExhibit 5-5 ‚ÄčHUD Form 2880 - Applicant or Recipient Disclosure/Update Report

‚ÄčExhibit 5-6 ‚ÄčGrantee Statement of Assurances
‚Äč ‚ÄčExhibit 5-7 ‚ÄčSample Financial Statements
‚Äč ‚ÄčExhibit 5-8 ‚ÄčSample Timesheets
‚Äč ‚Äč ‚ÄčSection 6 - Procurement Methods and Contractual Requirements

‚ÄčSection 6 ‚ÄčProcurement Methods and Contractual Requirements

‚ÄčExhibit 6-1 ‚ÄčSample Procurement Policy
‚Äč‚ÄčUpdated! ‚ÄčExhibit 6-2 ‚ÄčSample Contract Documents Guide

‚ÄčExhibit 6-3 ‚ÄčConflict of Interests

‚ÄčExhibit 6-4 ‚ÄčCost Price Detail

‚ÄčExhibit 6-5 ‚ÄčQuick Guide to Cost Price Analysis
‚Äč ‚ÄčExhibit 6-6 ‚ÄčSample Ad for Proposals for Administrative Consulting Services
‚Äč ‚ÄčExhibit 6-7 ‚ÄčSample Housing Scope of Services
‚Äč ‚ÄčExhibit 6-8 ‚ÄčInstructions for Administrative Consulting Services
‚Äč ‚ÄčExhibit 6-9 ‚ÄčSample RFQ for Engineering Services
‚Äč ‚ÄčExhibit 6-10 ‚ÄčSample Contract for Professional Services
‚Äč ‚ÄčExhibit 6-11 ‚ÄčBonding Verification
‚Äč ‚ÄčExhibit 6-12 ‚ÄčVerification of Prime Contractor Eligibility

‚ÄčExhibit 6-13 ‚ÄčSample Verification of Professional Services Eligibility
‚Äč ‚ÄčExhibit 6-14 ‚ÄčSample Notice of Contract Award
‚Äč ‚ÄčExhibit 6-15 ‚ÄčSample Agreement of Appraisal Services
‚Äč ‚ÄčExhibit 6- 16 ‚ÄčCompliance Provisions for Professional Services Contracts
‚Äč ‚Äč ‚ÄčSection 7 - Labor Regulations

‚ÄčSection 7 ‚ÄčLabor Regulations
‚Äč ‚ÄčExhibit 7-1 ‚ÄčSample Project Wage Rate Sheet
‚Äč ‚ÄčExhibit 7-2 Sample Verification of Project Wage Sheet and Project Sign Posting
‚Äč ‚ÄčExhibit 7-3 ‚ÄčSample Required Construction Site Posters
‚Äč ‚ÄčExhibit 7-4 ‚ÄčSample Appointment of Labor Compliance Officer
‚Äč ‚ÄčExhibit 7-5 ‚ÄčWage Decision Example
‚Äč ‚ÄčExhibit 7-6 ‚ÄčVerification of Wage Deci‚Äč‚Äčsion
‚Äč ‚ÄčExhibit 7-7 ‚ÄčSample Payroll Reduction Authorization Form
‚Äč ‚ÄčExhibit 7-8 ‚ÄčSample Labor Standards Enforcement Report
‚Äč ‚ÄčExhibit 7-9 ‚ÄčReport of Additional Classification and Rate
‚Äč ‚ÄčExhibit 7-10 ‚ÄčRecord of Employee Interview Form
‚Äč ‚ÄčExhibit 7-11 ‚ÄčForce Account Record Keeping
‚Äč ‚ÄčExhibit 7-12 ‚ÄčSample Contractors or Subcontractors New Employee Information Form
‚Äč ‚ÄčExhibit 7-13 ‚ÄčSample Contractors or Subcontractors Existing Employee Information Form
‚Äč ‚ÄčExhibit 7-14 ‚ÄčPayroll Form and Statement of Compliance
‚Äč ‚ÄčExhibit 7-15 ‚ÄčOCD/DRU Payroll Review Flowchart
‚Äč ‚Äč ‚ÄčSection 8 - Civil Rights
‚Äč ‚ÄčSection 8 ‚ÄčCivil Rights
‚Äč ‚ÄčExhibit 8-1 ‚ÄčHUD Complaint Register
‚Äč ‚ÄčExhibit 8-2 ‚ÄčSuggested Activities to Affir‚Äčmatively Further Fair Housing
‚Äč ‚ÄčExhibit 8-3 ‚ÄčSample Section 504 Assurance
‚Äč ‚ÄčExhibit 8-4 ‚ÄčSample Summary of Actions Taken to Achieve Compliance with Section 504
‚Äč ‚ÄčExhibit 8-5 ‚ÄčOCD Section 504/ADA Technical Assistance Handbook
‚Äč ‚ÄčExhibit 8-6 ‚ÄčCertification of Bidder Regarding Section 3
‚Äč ‚ÄčExhibit 8-7 ‚ÄčContractor or Subcontractor Section 3 Plan, If Required
‚Äč ‚ÄčExhibit 8-8 ‚ÄčCertification of Proposed Subcontractor Regarding Section 3 and Segregated Facilities
Section 9 - ‚Äč ‚Äč ‚ÄčEnvironmental Review
‚Äč ‚ÄčSection 9 ‚ÄčEnvironmental Review
‚Äč ‚ÄčExhibit 9-1 ‚ÄčCertification for Exemption for HUD funded projects
‚Äč ‚ÄčExhibit 9-2 ‚ÄčCertification of Categorical Exclusion (Subject to 58.5)
‚Äč ‚ÄčExhibit 9-3 ‚ÄčStatutory Checklist for Categorical Excluded Projects Only
‚Äč ‚ÄčExhibit 9-4 ‚ÄčNotice of Intent to Release a Request of Funds (NOI/RROF)
‚Äč ‚ÄčExhibit 9-5 ‚ÄčHUD Form 7015.15: Request for Release of Funds and Certification
‚Äč ‚ÄčExhibit 9-6 ‚ÄčHUD Form 7015.16: Authority to Use Grant Funds
‚Äč ‚ÄčExhibit 9-7 ‚ÄčCertification of Categorical Exclusion (Not Subject to 58.5)
‚Äč ‚ÄčExhibit 9-8 ‚ÄčStatutory Checklist (SC): 24 CFR 58.5 Statutes, Executive Orders and Regulations
‚Äč ‚ÄčExhibit 9-9 ‚ÄčEnvironmental Assessment (EA) Checklist
‚Äč ‚ÄčExhibit 9-10 ‚ÄčCombined Notice of FONSI and Intent to Request Release of Funds
‚Äč ‚ÄčExhibit 9-11 ‚ÄčCompliance Documentation Checklist (24 CFR 58.6)
Section 10 - Acquisition and Relocation‚Äč ‚Äč ‚Äč

‚ÄčSection 10 ‚ÄčAcquisition and Relocation
‚Äč ‚ÄčExhibit 10-1 ‚ÄčSample Voluntary Acquisition Policy
‚Äč ‚ÄčExhibit 10-2 ‚ÄčPreliminary Notice, Acquisition Notice, Form and Brochure
‚Äč ‚ÄčExhibit 10-3 ‚ÄčSample Statement of the Basis for the Determination of Just Compensation
‚Äč ‚ÄčExhibit 10-4 ‚ÄčSample Written Offer to Purchase
‚Äč ‚ÄčExhibit 10-5 ‚ÄčGuideform Notice of Eligibility for Relocation Assistance - Residential Tenant
‚Äč ‚ÄčExhibit 10-6 ‚ÄčSample Statement of Settlement Costs
‚Äč ‚ÄčExhibit 10-7 ‚ÄčAcquisition Composite List
‚Äč ‚ÄčExhibit 10-8 ‚ÄčUniform Appraisal Standards for Federal Land Acquisitions
‚Äč ‚ÄčExhibit 10-9 ‚ÄčSample Invitation to Accompany an Appraiser
‚Äč ‚ÄčExhibit 10-10 ‚ÄčSample Short Appraisal Form for Servitude Takings
‚Äč ‚ÄčExhibit 10-11 ‚ÄčSample Review Appraisal Report
‚Äč ‚ÄčExhibit 10-12 ‚ÄčSample Notice of Intent Not to Acquire
‚Äč ‚ÄčExhibit 10-13 ‚ÄčSample Property and/or Servitude Acquisition Waiver
‚Äč ‚ÄčExhibit 10-14 ‚ÄčRecommended Local Relocation Policy
‚Äč ‚ÄčExhibit 10-15 ‚ÄčSample Household Case Record
‚Äč ‚ÄčExhibit 10-16 ‚ÄčHUD Form 5280 Inspection Checklist - Housing Choice Voucher Program
‚Äč ‚ÄčExhibit 10-17 ‚ÄčHUD Form 40061: Selection of Most Representative Comparable Replacement Dwelling for Computing a Replacement Housing Payment
‚Äč ‚ÄčExhibit 10-18 ‚ÄčSample Letter to Relocate in a Substandard Unit
‚Äč ‚ÄčExhibit 10-19 ‚ÄčSample 90/30 Day Notice to Vacate
‚Äč ‚ÄčExhibit 10-20 ‚ÄčList of Eligible Moving Activities
‚Äč ‚ÄčExhibit 10-21 ‚ÄčSample Elderly Waiver for Relocation
‚Äč ‚ÄčExhibit 10-22 ‚ÄčSample Temporary Relocation Notice (Tenant)
‚Äč ‚ÄčExhibit 10-23 ‚ÄčSample Displaced Tenant General Information Notice
‚Äč ‚ÄčExhibit 10-24 ‚ÄčSample Notice of URA Eligibili‚Äč‚Äčty - Nonresidential
‚Äč ‚ÄčExhibit 10-25 ‚ÄčHUD Notice: Relocation Assistance to Displaced Businesses
‚Äč ‚ÄčExhibit 10-26 ‚ÄčHUD Form 40055: Claim for Actual Reasonable Moving and Related Expenses- Nonresidential
‚Äč Exhibit 10-27 ‚ÄčHUD Form 40056: Claim for Fixed Payment in Lieu of Payment for Actual Nonresidential Moving and Related Expenses
‚Äč ‚ÄčExhibit 10-28 ‚ÄčHUD Form 40054: Residential Claim for Moving and Related Expenses
‚Äč ‚ÄčExhibit 10-29 ‚ÄčHUD Form 40057: Claim for Replacement Housing Payment for 180-Day Homeowner-Occupant
‚Äč ‚ÄčExhibit 10-30 ‚ÄčHUD Form 40058: Claim for Rental Assistance or Down Payment Assistance
‚Äč ‚ÄčExhibit 10-31 ‚ÄčSample Letter of Acknowledgement: Services and Payments Rendered
‚Äč ‚ÄčExhibit 10-32 ‚ÄčGuideform Notice of Nondisplacement to Residential Tenant
‚Äč ‚ÄčExhibit 10-33 ‚ÄčGeneral URA Acquisition Process Checklist
‚Äč ‚ÄčExhibit 10-34 ‚ÄčSample Real Property Acquisition Checklist
‚Äč ‚Äč‚ÄčExhibit 10-35 ‚ÄčSample Relocation File Checklist
‚Äč ‚Äč ‚ÄčSection 11 - Property Management
‚Äč ‚ÄčSection 11 ‚ÄčProperty Managment
‚Äč Exhibit 11-1 ‚ÄčSample Property Control Tracking
‚Äč ‚Äč ‚ÄčSection 12 - Monitoring
‚Äč ‚ÄčSection 12 ‚ÄčMonitoring
‚Äč ‚ÄčExhibit 12-1 Sample Grantee Monitoring Plan
‚Äč ‚Äč‚ÄčExhibit 12-2 Project/Program Risk Assessment Template

‚Äč‚ÄčExhibit 12-3 ‚ÄčCompliance Monitoring Core Checklist Template
‚Äč ‚Äč‚ÄčExhibit 12-4 ‚ÄčCompliance Monitoring Project Checklist Template (Sept 2011)

‚Äč‚ÄčExhibit 12-4b ‚ÄčSupplemental Worksheets for Project Checklist (Sept 2011)
‚Äč ‚ÄčExhibit 12-5 ‚ÄčSample Contract Administration Form
‚Äč ‚ÄčExhibit 12-6 ‚ÄčMonitoring Report Template
‚Äč ‚ÄčExhibit 12-7 ‚ÄčHUD CPD Green Building Retrofit Checklist Template
‚Äč ‚Äč ‚ÄčSection 13 - Closeout

Section 13 ‚ÄčCloseout

‚ÄčExhibit 13-1 Activity Completion Report
‚Äč ‚ÄčExhibit 13-2 ‚Äč‚ÄčSample Audit Report Excerpts
‚Äč ‚ÄčExhibit 13-3 ‚ÄčSample Response to Audit Letter

‚ÄčExhibit 13-4 ‚ÄčGrantee/CEA Final Performance Report
Section 14 - Lead-Based Paint, Asbestos and Mold
‚Äč ‚ÄčSection 14 ‚ÄčLead-Based Paint, Asbestos and Mold
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