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Homeowner questions about navigating Disaster Recovery programs.

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Good Afternoon,

As part of your role on the Restore Louisiana Task Force (RLTF), the Recovery Support Function working group you are assigned to is RSF 1, Community Planning & Capacity Building. Mayor Norris has agreed to serve as Chair of the RSF 1. Your staff support contact for RSF 1 is Ms. Sandra Gunner with the state's Office of Community Development, copied here. She has been in contact with the federal and state leads for RSF 1, and will be reaching out to you to supply information from past meetings and to assist with connecting you into the RSF 1 recovery support function meetings. The intention of connecting you with RSF 1 meetings is to provide you access to federal and state resources (and their data) that will drive your decision-making on recommendations for action by the RLTF.

RSF 1 has held regular working sessions since June. They convene each Thursday in various locations and/or by conference call. In the interim, there are two sub-groups that meet:
(1) Core Sub-group:
The purpose of this smaller group is to provide a setting where state and federal government partners can freely discuss shared strategies pertinent to community recovery planning and community recovery.

(2) Resiliency Symposium Planning Group:
The group's task is to plan & coordinate a statewide Resiliency Symposium for all impacted communities by the first two weeks in December. The tentative date is December 8, 2016, at the Lite Center in Lafayette. Both groups submit their activities to the full RSF 1 for input. Call in numbers are always provided for the meetings.

The next dates for the groups to convene are as follows:
October 6, 2016
Louisiana Municipal Association
700 North 10th Street
Committee Room # 2
Baton Rouge, LA 70802
1:00pm (Core Sub-group): 1-800-320-4330; Pin 517287#
Review the resilience framework that Colorado developed after their 2013 flooding, and Community Risk and Resilience Act developed by New York after Sandy. Get an update on OCD-DRU's recent resilient community's work.
2:00pm (RSF1): 1-800-320-4330; Pin 188303#

October 11, 2016
Resiliency Symposium Planning Group Conference Call
1:00 – 2:30pm
Call in number: 1-888-557-8511, Pin 5490608#
If you have any questions regarding RSF 1 please contact Ms. Sandra Gunner at either sandra.gunner@la.gov or 504-556-9728.

Research Resources:
1. Email 2016.10.06.12.02.00-RSF 1 - Community Planning Capacity Building Working Group.pdf

FAQ No. 67    

Date: 2-3-2019 Updated: 2-3-2019 Subject:

Good Afternoon,

As part of your role on the Restore Louisiana Task Force (RLTF), the Recovery Support Function working group you are assigned to is RSF 2, Economic. Mr. Adam Knapp has agreed to serve as Chair of the RSF 2. Your staff support contact for RSF 2 is Ms. LaSonta Davenport with the state's Office of Community Development, copied here. She has been in contact with the federal and state leads for RSF 2, and will be reaching out to you to supply information and assist with making the proper connections. The intention of connecting you with RSF 2 is to provide you access to federal and state resources (and their data) that will drive your decision-making on recommendations for action by the RLTF.

RSF 2 has not held any working group meetings as of yet. I understand your working group has initiated discussion of an Economic meeting in the near future, and LaSonta can assist with connecting the appropriate RSF 2 federal and state agencies into your meeting.

If you have any questions regarding RSF2 please contact LaSonta at either lasonta.davenport@la.gov or
225-219-9616.

Research Resources:
1. Email 2016.10.06.12.09.00-RSF 2 - Economic Working Group.pdf

FAQ No. 68    

Date: 2-3-2019 Updated: 2-3-2019 Subject:

Good Afternoon,

As part of your role on the Restore Louisiana Task Force (RLTF), the Recovery Support Function working group you are assigned to is RSF 5, Infrastructure. Dr. Shawn Wilson has agreed to serve as Chair of the RSF 5. Your staff support contact for RSF 5 is Ms. Kay LeSage with the state's Office of Community Development, copied here. She has been in contact with the federal and state leads for RFS 5, and will be reaching out to you to supply information and to assist with making the proper connections. The intention of the RSF 5 working group is to provide you access to federal and state resources (and their data) that will drive your decision-making on recommendations for action by the RLTF.

RSF 5 has not held any working groups as of yet but an initial meeting is being coordinated and hopes to convene before the next RLTF meeting on Friday, October 14th. Upon the finalization of the initial working group date, time and location, Kay will reach out to you.

If you have any questions regarding RSF 5 please contact Kay at either kay.lesage@la.gov or 225-219-7709.

Research Resource:
1. Email 2016.10.06.14.25.00-RSF 5 - Infrastructure Working Group.pdf

FAQ No. 69    

Date: 2-3-2019 Updated: 2-3-2019 Subject:

RSF 1: Community Planning & Capacity Building

  • Mayor Dave Norris, Lead
  • Jimmy Durbin
  • Roland Dartez

RSF 2: Economic

  • Adam Knapp, Lead
  • Michael Olivier
  • Don Pierson
  • Sean Reilly

RSF 3: Health & Social Services

  • Rev. Raymond Jetson, Lead
  • Jacqui Vines Wyatt
  • Representative Robert Shadoin

RSF 4: Housing

  • Mayor-President Joel Robideaux, Lead
  • Suzie Elkins
  • Representative Edward "Ted" James
  • Dr. James Richardson
  • Mayor Ollie Tyler

RSF 5: Infrastructure

  • Dr. Shawn Wilson, Lead
  • Michael Faulk
  • Representative J. Rogers Pope
  • Johnny Bradberry

RSF 6: Natural & Cultural Resources

  • Commissioner Mike Strain, Lead
  • Johnny Bradberry
  • Senator Dan "Blade" Morrish
  • Representative Robert Shadoin

Research Resources:
1. Email 2016.10.07.11.29.00-RE- Restore Louisiana Task Force.pdf

FAQ No. 70    

Date: 2-3-2019 Updated: 2-3-2019 Subject:

Good Afternoon,

As part of your role on the Restore Louisiana Task Force (RLTF), the Recovery Support Function working group you are assigned to is RSF 4, Housing. Mayor-President Joel Robideaux has agreed to serve as the RLTF Lead for RSF 4. Your staff support contact for RSF 4 is Ms. Susan Pugliese with the state's Office of Community Development, copied here. She has been in contact with the federal and state leads for RSF 4, and will be reaching out to you to supply information from past meetings and to assist with connecting you into the RSF 4 recovery support function meetings. The intention of connecting you with RSF 4 working groups is to provide you access to federal and state resources (and their data) that will drive your decision-making on recommendations for action by the RLTF.

RSF 4 has held numerous working sessions. They convene each Thursday at 11AM at the JFO, 415 N. 15th St., 3rd floor in the Ops Room. For those unable to join in person, join by dial-in at 1-800-320-4330 PIN #511749.

If you have any questions regarding RSF 4 please contact Ms. Susan Pugliese at either susan.pugliese@la.gov or 225-219-9796.

Research Resources:
1. Email 2016.10.07.12.34.00-RSF 4 - Housing Working Group.pdf

FAQ No. 71    

Date: 2-3-2019 Updated: 2-3-2019 Subject:

To discuss list for congressional ask for November session. Objective will be to have an all-inclusive list of things we may want to request to present to Governor's office for review. Let me know if this time doesn't work. We'll try to have a version of the list so far out to all for review before the meeting. Let me know if this time doesn't work for you. Also weigh in with others to invite. This doesn't have to be the final version coming out, but we need to all catch up on where we are at this point.

Please use the below dial-in:
1-888-557-8511
PIN Code: 6253481

<< Attachment >>

Attachment: Doc2.docx (2 Pages)

Community Planning and Development

COMMUNITY DEVELOPMENT FUND

For an additional amount for the "Community development fund", for necessary expenses related to disaster relief, long-term recovery, and restoration of infrastructure in the most impacted and distressed areas related to the consequences of flooding in the State of Louisiana in March 2016 and August 2016 in parishes for which the President declared a major disaster under title IV of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. 5121 et seq.) $2,800,000,000, to remain available until expended, for activities authorized under title I of the Housing and Community Development Act of 1974 (Public Law 93-383):

Provided, That funds provided under this heading shall be administered through an entity or entities designated by the Governor of the State:

Provided further, That such funds may not be used for activities reimbursable by or for which funds are made available by the Federal Emergency Management Agency or the Army Corps of Engineers: Provided further, That funds allocated under this heading shall not adversely affect the amount of any formula assistance received by State under this heading:

Provided further, That the State may use up to five percent of its allocation for administrative costs:

Provided further, That in administering the funds under this heading, the Secretary of Housing and Urban Development shall waive, or specify alternative requirements for, any provision of any statute or regulation that the Secretary administers in connection with the obligation by the Secretary or the use by the recipient of these funds or guarantees (except for requirements related to fair housing, nondiscrimination, and labor standards) upon a request by the State that such waiver is required to facilitate the use of such funds or guarantees, and a finding by the Secretary that such waiver would not be inconsistent with the overall purpose of the statute, as modified; any that any wavier with respect to statutory environmental clearance requirements shall be limited to repair or rehabilitation of single family residential structures and non-residential structures:

Provided further, That the Secretary may waive the requirement that activities benefit persons of low and moderate income, except that at least 50 percent of the funds made available under this heading must benefit primarily persons of low and moderate income unless the Secretary otherwise makes a finding of compelling need:

Provided further, That the Secretary shall publish in the Federal Register any waiver of any statute or regulation that the Secretary administers pursuant to title I of the Housing and Community Development Act of 1974 no later than 5 days before the effective date of such waiver:

Provided further, That every waiver made by the Secretary must be reconsidered according to the three previous provisos on the two-year anniversary of the day the Secretary published the waiver in the Federal Register:

Provided further, That prior to the obligation of funds each State shall submit a plan to the Secretary detailing the proposed use of all funds, including criteria for eligibility and how the use of these funds will address long-term recovery and restoration of infrastructure:

Provided further, That each State will report quarterly to the Committees on Appropriations on all awards and uses of funds made available under this heading, including specifically identifying all awards of sole-source contracts and the rationale for making the award on a sole-source basis:

Provided further, That the Secretary shall notify the Committees on Appropriations on any proposed allocation of any funds and any related waivers made pursuant to these provisions under this heading no later than 5 days before such waiver is made:

Provided further, That the Secretary shall establish procedures to prevent recipients from receiving any duplication of benefits and report quarterly to the Committees on Appropriations with regard to all steps taken to prevent fraud and abuse of funds made available under this heading including duplication of benefits; and that duplication of benefits procedures shall (1) allow recipients of Small Business Administration Disaster loans for disaster –related damage from either of the two flooding events to their homes may be eligible for reimbursement at the discretion of the State for documented repairs, rehabilitation or eligible mitigation work performed on their home, in which event the reimbursement shall be made directly to the Small Business Administration on behalf of the eligible homeowner for the purpose of reducing the homeowner's outstanding debt obligation to the Small Business Administration for such loan proceeds, and any remaining reimbursement paid directly to the homeowner; (2) require donations of labor or materials from volunteer or philanthropic organizations for the benefit of a homeowner constitute a duplication of benefits only to the extent the value of such labor or materials used for that home has been used as to satisfy a matching requirement for any other Federal program.

Provided further, That the amounts provided under this heading are designated as an emergency requirement pursuant to section 402 of H. Con. Res. 95 (109th Congress), the concurrent resolution on the budget for fiscal year 2107.

Research Resources:
1. Email 2016.10.10.15.36.42-RE- Appropriation Request.pdf

FAQ No. 72    

Date: 2-3-2019 Updated: 2-3-2019 Subject:

AGENDA
Restore Louisiana Task Force Meeting
Friday, February 15, 2019
9:00 a.m.
Louisiana State Capitol
House Committee Room 6
900 North 3rd Street
Baton Rouge, Louisiana 70802
AGENDA
I. CALL TO ORDER
II. ROLL CALL
III. CHAIRPERSON OPENING REMARKS
~ Jimmy Durbin, Restore Louisiana Task Force Co-Chair
IV. GOVERNOR JOHN BEL EDWARDS ADDRESS
V. LA OFFICE OF COMMUNITY DEVELOPMENT UPDATE
~ Patrick Forbes, Executive Director, LA Office of Community Development
VI. CONSIDERATION OF ACTION PLAN RESOLUTION
~ Patrick Forbes, Executive Director, LA Office of Community Development
VII. MHU PROGRAM UPDATE
~ Casey Tingle, Chief of Staff, LA Governor's Office of Homeland Security & Emergency Preparedness
VIII. LOUISIANA WATERSHED INITIATIVE UPDATE
~ Council on Watershed Management
IX. PUBLIC COMMENT
X. OTHER BUSINESS
XI. ADJOURNMENT

Editors Note: This agenda does not offer the "Approval of Meeting Minutes" from the July 13, 2018 Task Force Meeting when Action Plan Amendment 9 was voted on and passed then later approved by HUD. This meeting was very important regarding timelines stated by the state government and the task force members regarding the SBA DOB issue that was still not passed into law.

FAQ No. 73    

Date: 2-6-2019 Updated: 2-6-2019 Subject:

(State of Louisiana, Restore Louisiana Homeowners Program)

Solution 2 Applicants will be able to utilize their own floorplan designs. As such, the Recon Team will ensure that the tabular data in eGrants reflects the verified square footage of the original structure, only. Once the file has passed QC2, the Solution 2 CTA will coordinate with the homeowner and retrieve all relevant documentation, construction plans, and the contract with the General Contractor.

Once the Solution 2 CTA has collected all necessary documentation, the CTA will then verify if the square footage for the new construction plan is greater or less than the square footage of the original structure. For Solution 2 projects where total allowable square footage reconstructed is less than the allowable square footage of the original structure, the award will be based on $108.00 per allowed square foot of the reconstructed structure. If the reconstructed total allowable square footage is greater than the allowable square footage of the original structure, the award will be based on $108.00 per allowed square foot of the original structure. If the CTA determines that the new plan's square footage is less than the original structure's, the square feet tabular data will be updated to reflect the lesser square foot value (the file will be returned to QC2 to reverify the grant award in this situation).

After all issues with square footage are resolved, the CTA will notify the homeowner of any elevation requirements. The Homeowner will also be required to secure a preliminary elevation certificate prior to closing. Finally, the CTA will inform the homeowner of HUD's Green Building Standards prior to beginning the reconstruction process (note: Solution 2 and Solution 3 applicants are encouraged to follow Green Building Standards, but it is not required when the applicant executed their construction contract prior to grant award).

Research Resources:

  • Restore Louisiana Program Homeowner Assistance, Reconstruction Standard Operating Procedures, version 6, December 28, 2018

FAQ No. 74    

Date: 2-7-2019 Updated: 2-7-2019 Subject:

Elevation Footnotes: (Restore Louisiana Homeowners Program)

(5) Elevation calculations will be based on what the applicant has submitted to the Program and what is stated in their construction contract. If the contract states "foundation" with a dollar amount, the Solution 3 Team will use that value. If the contract includes an itemized breakdown but is listed as "elevation," the Solution 3 Team will use that total value.

(6) The Program will not give any consideration for the applicant's cost of elevation if the applicant is unable to provide separate elevation costs to the Program.

Editors Note: Solution 3 Team is Reimbursement which may actually be processing your elevation as a ECR_REIMB. Contract your reconstruction team for more details.

FAQ No. 75    

Date: 2-7-2019 Updated: 2-7-2019 Subject:

When unforeseen conditions present themselves in the course of construction related to program identified scope that necessitate a modification to the Estimated Cost of Repair, or "Scope," change orders will be accepted, reviewed, and adjudicated.

A change order process, managed by the Program Administration, will allow applicants to submit to their CTA a request for a change in scope to rectify the Scope (additive and deductive) according to established program rules, policy, and guidelines. All change orders require approval by the state, and applicants are required to acknowledge that changes will be made to their Grant Agreement, prior to state approval.

Additionally, all additive change orders (ACO) will be processed at any time after NTP in eGrants using the Unforeseen Condition Change Request Form located under Appendix G. A signed ACO pdf from Xactimate will be uploaded by the CTA to eGrants along with any supporting photos of documents from the applicant's contractor in reference to additional scope and/or actual photos of unforeseen damages are required.

A deductive change order (DCO) can be processed in eGrants at any time by the CTA after NTP and prior to Funds Disbursed. A signed DCO pdf from Xactimate will be uploaded to eGrants by the CTA with the applicant's acceptance of the scope not being completed and not being funded by the Program. Additional photos of the line items not being completed are not required.

ACO and DCO acceptance forms must be signed. If an applicant refuses to cooperate and sign the DCO, Cohn Reznick will be brought in as an independent monitor. Cohn Reznick will contact the applicant in an effort to resolve the issue and will attempt to have the applicant agree to work or sign the DCO. Cohn Reznick will also notify OCD-DRU when these circumstances arise, and OCD-DRU will also work to have the applicant agree to work or sign the DCO.

Continued efforts should be made to contact applicants that may be temporarily unavailable (e.g. hospital stays, out of town, etc.). An applicant that is temporarily unavailable is not the same as an applicant that refuses to cooperate and/or execute acceptance forms.

Appendix G: Unforeseen Condition Change Order Request Form

Editors Note:

  • Once the applicant has submitted an amendment to the original contractor / change order to the original contract the applicant's CTA will process the Change Order Request.
  • MHU: If elevation is required, the cost will be added in addition to the Program cap or final project cost, whichever is lower, as a construction change order after grant closing.
  • Definition of Unforeseen Condition
    Unforeseen Condition: Repair scope identified during the construction process that are necessary to deliver a habitable structure that were not documented during the Damage Assessment. Unforeseen conditions include, but are not limited to concealed, hidden, or otherwise unobservable conditions that cannot be readily identified without the benefit of destructive and/or laboratory and/or expert testing. Appendix H provides the procedure for change order processing.
  • Version 5 Clarified that Additive Change Order (ACO) and Deductive Change Order (DCO) acceptance forms must be signed by the applicant

Research Resources:

  • Change Order Solution 2 Homeowner Managed Construction Policies and Procedures Version 5.1 12-21-2018

FAQ No. 76    

Date: 2-7-2019 Updated: 2-7-2019 Subject:

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