198. Email Subject Naming Convention TO: SBA and other Federal Agencies. 3-28-2020 SBALoans 198 Email Subject Naming Convention > TO: SBA and other Federal Agencies. When you email federal agencies especially once we are assigned specific groups and people I recommend you use the same naming convention for all communications so your emails are easy to find and when the processing centers scan over their inbox they can see at a glance what your email is about and pull your account up without reading the full body of the message. Email Subject Naming Convention:Acct. ID# First and Last Name Document name, policy, 2 words about email. Example: Acct. ID: 123456 Murray Wennerlund SEC. 1110. Emergency EIDL grants Request $5,000 If any of our SBDC people have other formats please add them in the comments.